A biotech firm in Kendall Square processing clinical trial documentation, a hospital network near Longwood reconciling insurance claims, and a university research office tracking grant compliance across a dozen spreadsheets all share the same problem: the paperwork has outgrown the people managing it. Zethic's AI Workflow Automation Services US practice replaces that layer in Boston with agents, document pipelines, and integrations, built by senior engineers who transfer full ownership once the system goes live.
Book a Call
80+
Workflows Automated
60+
Engineers In-House
96%
Client Retention
Three starting points, shaped by how Boston's research economy runs.
What we automate, in Boston.
Zethic designs and operates AI Workflow Automation Services in Boston for teams anywhere between a single manual bottleneck and a connected, multi-agent platform.
A structured review of process, document volume, and realistic ROI.
Process reviewDocument volume auditROI assessmentDiscovery-first
A structured review of your current process, document volume, and realistic ROI, using the discovery approach behind our AI consulting and audit services, before any build commitment.
AI classification for trial and grant documents bots cannot read.
AI classificationClinical trial docsRegulatory submissionsGrant reports
AI classification combined with rule logic handles unstructured clinical trial documents, regulatory submissions, and grant reports that traditional bots common in Boston's research institutions cannot process reliably.
Agents that flag deviations and recommend next steps.
GuardrailsEval harnessesDecision logsCompliance flagging
Agents interpret regulatory filings, flag compliance deviations, and recommend next steps across multi-step workflows, shipped with guardrails, eval harnesses, and full decision logs.
Structured data with confidence scoring on the uncertain cases.
Trial recordsInsurance claimsGrant documentsConfidence scoring
Extraction and validation pipelines turn clinical trial records, insurance claims, and grant compliance documents into structured data, with confidence scoring for cases needing a human look.
EHR, LIMS and grants connectors with resilient error handling.
EHR systemsLIMSGrants platformsResilient error handling
We connect EHR systems, laboratory information management systems, and grants platforms with resilient error handling, an approach detailed further in our data engineering services.
Scheduled pipelines instead of a spreadsheet rebuilt every week.
Trial milestone reportsCompliance summariesDashboardsEnds weekly rebuilds
Scheduled pipelines replace manually assembled trial milestone reports and compliance summaries, pushing results to a dashboard instead of a spreadsheet rebuilt every week.
Sequenced by what's actually slowing research and care delivery down.Every engagement starts with the process draining the most researcher or clinician hours today.
A closer look, at what gets automated first.
Biotech, healthcare, and higher education each carry a different document burden, but the underlying engineering approach stays consistent across every build.
Replace the compliance spreadsheet with a system that flags deviations on its own.
Extraction and classification of trial protocols and site documentation, with exception routing for genuine compliance deviations rather than a full manual audit.
Document collection, compliance checks, and system provisioning handled end-to-end instead of over a scattered email thread across research sites.
OCR and classification pipelines that turn grant applications and compliance reports into structured, validated data for university research offices.
Where insurance claims, trial payments, and licensing deals actually clear.
Extraction and validation pipelines for hospital networks near Longwood, with confidence scoring for cases needing clinical review, built with the same rigour as our insurance software development services.
Agents that flag missing documentation and recommend next steps for FDA and regulatory submissions across biotech companies in the Cambridge corridor.
Agentic workflows that assemble licensing terms from templates and IP data, with approval recommendations built in for university tech transfer offices.
What patients, researchers, and grant administrators actually interact with.
Agentic classification of inbound patient and provider communications by urgency and type, routed to the right desk within seconds.
Scheduled data extraction and submission with a full audit trail for healthcare and research workflows, the same pattern behind how to build a FinTech app with AI.
Automated pipelines that push trial milestones or grant status to a live dashboard instead of a status update assembled by hand each week.
Who we serve in Boston.
Why teams pick us in Boston.
Understanding how a clinical trial record, insurance claim, or grant report actually moves through your organization means the architecture we propose fits your real volume, not an assumed one.
Workflow definitions, integration credentials, and cloud infrastructure remain inside your own systems, never locked into a platform only we control, so your Boston team can operate it independently after handover.
A system that misreads a clinical protocol or misroutes a claim is a real cost, not a minor inconvenience. We benchmark accuracy against your actual data before anything reaches production.
The engineers who scope your workflow during the assessment call are the same people writing the code, so a claim of senior delivery holds up at every sprint review.
A four-part path from first call to live system. A ranked target list, working demos, and benchmarked accuracy before go-live.
Book a Call{ 01 }· 4-8 weeks total
We trace inputs, decision points, exception paths, and integration touchpoints across your Boston operation, then deliver a ranked target list and a realistic delivery scope.
{ 02 }· 2-week sprints
Extraction pipelines, agent logic, connectors, and monitoring get built in two-week sprints, with a working demo shown in a staging environment that mirrors actual production systems.
{ 03 }· Pre-launch
We test the system against your real trial records, claims, or grant documents, measure results against agreed benchmarks, and resolve edge cases with your team before go-live.
{ 04 }· Post-launch
A staged rollout with real-time monitoring and an on-call handover, followed by ongoing tuning of models and routing logic based on live signals from your Boston operations.
Engagement models, built to fit.
A single workflow build is generally priced as a fixed scope for a four-to-eight-week delivery window, quoted after a short assessment call rather than before we understand your document volume.
A single workflow scoped after a short assessment call and delivered as a fixed price within four to eight weeks, with a working demo every two weeks.
An embedded senior pod for biotech, healthcare, and higher-ed teams that keeps building as trial count, facility count, or grant volume grows — no rebuild between phases.
Questions, answered.
Yes. Clinical trial documentation processing, regulatory submission tracking, and grant compliance reporting are a regular part of our AI process automation in Boston engagements with biotech and research clients.
Yes. EHR systems, laboratory information management systems, and grants management platforms common across Boston's healthcare and research institutions are integrated with proper error handling and schema validation.
A single workflow typically reaches production in four to eight weeks from the first assessment call, with a working demo every two weeks so progress stays visible.
Yes. HIPAA-aware pipeline design, PII redaction, and FDA-aligned documentation standards are built into the architecture from the first sprint, a standard expectation for an AI Workflow Automation Company in Boston working in regulated research.
Yes. We run initial assessment sessions on-site for Boston clients on request, then move to remote sprint delivery with weekly demos for the build phase.
A single workflow build is generally priced as a fixed scope for a four-to-eight-week delivery window, quoted after a short assessment call rather than before we understand your document volume.
Yes. Multi-grant compliance and reporting workflows, common across Boston's university research offices, are handled with configurable rule sets and full audit trails.
Yes. A meaningful share of our Boston clients are hospital networks automating claims processing and prior-authorization workflows across multiple facilities, part of the same discipline behind our broader AI and Digital Solutions work in regulated healthcare.
Start with the process draining the most researcher or clinician hours today. Book a short assessment call and leave with a ranked automation target list and a realistic timeline.
Book a Call
A short assessment call to map your process, systems, and compliance needs — no blind quoting.
Get Your Roadmap
You leave with a ranked automation target list and a realistic delivery scope.
Ship the First Workflow
A working first workflow live inside about six weeks, with demos every two weeks.
Start with the process draining the most researcher or clinician hours today. Book a short assessment call and leave with a ranked automation target list and a realistic timeline.
