Corporate employee transport software
Zethic Employee Transportation System is a staff transport platform that builds rosters from your shift data and fills cabs within your travel-time policy. Track every trip live, enforce night-shift safety rules, and check vendor invoices against the trips that ran.
What it is
The platform runs the whole cycle: employees book or opt out, rosters generate from your shift and attendance data, routes fill cabs within your travel-time policy, and every trip is tracked.
Safety rules are enforced by the system rather than remembered by a supervisor, and every trip carries the distance, occupancy and vendor detail the monthly invoice is checked against.
Capabilities
Rostering, route optimisation, the employee and driver apps, safety compliance and vendor billing, all on one trip record.
Employees book, cancel or add ad-hoc travel up to a configurable cut-off, and rosters generate from your HRMS shift and attendance data by default.
Routes fill seats without pushing anyone past your maximum travel-time policy, respecting vehicle class, capacity, pickup clustering and restricted zones.
Employees see their cab, driver and live ETA, board with an OTP or QR check-in, and reach an SOS button that raises a located alert instantly.
Night-shift escort rules and first-pickup / last-drop restrictions are validated before a roster publishes, and route deviation, unscheduled halts and speeding raise control-room alerts in-trip.
Each trip records distance, occupancy, vendor, vehicle class and waiting time, and the monthly invoice is reconciled against it line by line.
See it on your shifts
Bring one site, a shift roster and a recent vendor invoice. We will build the routes and reconcile the invoice.
Inside the platform
Three surfaces on the same trip record, roster to invoice.
Rosters generate from HRMS shift data, routes fill seats within your travel-time cap, and safety rules block publish.
Cab and driver details with a live ETA, OTP or QR check-in, masked calling and an SOS button.
Route deviation, unscheduled halts and speeding raise alerts in-trip, and invoices reconcile line by line afterwards.
Why teams switch
What changes when the transport desk stops running on a shared sheet.
It sits above your transport vendors, so you can compare SLAs and switch without changing systems.
Home addresses are role-scoped and masked from vendors and drivers beyond the pickup point.
A driver whose licence, police verification or medical check has lapsed cannot be rostered.
Run it as a managed service or in your own cloud account if security demands it.
How it's different
Every row below is a place a spreadsheet-and-WhatsApp transport desk exposes you.
A shared sheet, a vendor WhatsApp group, and an invoice nobody can verify.
Rosters from shift data, enforced safety rules, and trip-level billing reconciliation.
How it works
Shift and attendance data syncs from your HRMS, employees confirm, cancel or add ad-hoc travel, and the desk sees confirmed demand per shift, site and zone.
The engine builds routes for maximum occupancy inside your travel-time cap, then validates escort assignment, pickup and drop restrictions, vehicle class and driver verification.
Employees see their cab and live ETA and board with OTP or QR.
Trips roll into vendor invoice reconciliation with variances flagged, and into reporting on cost per employee trip, occupancy, on-time arrival and vendor SLA performance.
See it before you commit
The cycle runs itself once the shift feed and the policy are configured. Your transport desk handles exceptions and escalations.
Use cases
The roster is checked before publishing: she cannot be the last drop alone in the restricted window, so an escort is assigned and the trip is monitored for deviation.
Policy enforced before the roster publishes
Rosters regenerate from the shift feed each cycle and routes rebuild for occupancy, so cabs stop running two-thirds empty on overlapping mid-shift patterns.
Occupancy raised without adding desk headcount
Reconciliation matches each billed line against the recorded trip and flags mismatches in distance, vehicle class or waiting time before payment goes out.
Variances caught before payment
The client asks for a quarter of driver verification, escort compliance and incident evidence, and the compliance log produces it with trip-level timestamps.
Audit answered from the record
Integrations
The platform reads the shift plan from HR, feeds the security desk, and closes the loop in finance.
Security & compliance
This platform holds home addresses, movement patterns and safety incidents for your staff.
Configurable restricted-hour windows, no-lone-travel rules for female employees, mandatory escort assignment, and first-pickup / last-drop restrictions. A roster that violates policy cannot be published, and every check is written to the compliance log.
One-tap SOS raises a located alert with trip, vehicle and driver detail to the control room and your escalation list. Deviations, unscheduled halts and speeding alert in real time, and the response is recorded against the incident.
Driver records carry licence, police verification, background check and medical status with expiry dates. A driver whose verification has lapsed cannot be assigned to a roster.
Home addresses are AES-256 encrypted at rest and TLS 1.3 in transit, scoped by role, masked from vendors and drivers beyond the pickup point, and every access is logged.
Why choose us
Judge it on the engineering, the safety model and the pilot terms.
Book a demoThe engineers behind this ship banking, payments and insurance platforms. Immutable audit trails, scoped PII access and enterprise SSO are standard practice.
Escort rules, restricted-hour policy and verification checks sit in the roster publishing gate, so they are enforcement rather than a report you read afterwards.
The platform sits above your transport vendors rather than being one, so you can compare SLA performance and change vendors without changing systems.
Managed service or your own cloud account, so employee addresses and movement history stay inside your infrastructure if security requires it.
Client reviews. Real outcomes.
“We truly appreciated their dedication, technical expertise, and problem-solving approach.”
Young Onion
Department Head
“I was blown away by the knowledge the team had about creatives, e-commerce, website design, and optimization.”
Decathlon Sports India
Image Leader
“They have a good team of designers and project managers who help us with the designs using HTML, Angular, and React.”
Instarama
COO
“Their creativity stands out. A collaborative team that delivered high-quality solutions working closely with us.”
CodeGama LLP
Business Developer
“The product has become more intuitive and user-friendly. Load times dropped significantly after their work.”
Qoruz
Co-Founder
“Their commitment to timely delivery was impressive.”
CurleyStreet Media
Business Development Rep
“We truly appreciated their dedication, technical expertise, and problem-solving approach.”
Young Onion
Department Head
“I was blown away by the knowledge the team had about creatives, e-commerce, website design, and optimization.”
Decathlon Sports India
Image Leader
“They have a good team of designers and project managers who help us with the designs using HTML, Angular, and React.”
Instarama
COO
“Their creativity stands out. A collaborative team that delivered high-quality solutions working closely with us.”
CodeGama LLP
Business Developer
“The product has become more intuitive and user-friendly. Load times dropped significantly after their work.”
Qoruz
Co-Founder
“Their commitment to timely delivery was impressive.”
CurleyStreet Media
Business Development Rep
“Simply put, the quality of their code is excellent. They integrated third-party software and ensured GDPR compliance.”
VIA IOM
Director
“What impressed us most was how well they understood our brand and translated it into clean, thoughtful designs.”
GD Farm Fresh
Director
“Their team was patient, courteous, responsive, and technically proficient throughout the entire project.”
Studio by Nandita Manwani
Partner
“Zethic Technologies generally delivers on time and in line with our requirements – deployed in 30+ countries.”
SABA Hospitality
Executive Director
“Zethic built the features specifically to match our internal workflow and business needs. Professional and on time.”
Coral Publishers
Executive
“Zethic Technologies is a true partner.”
Geordana
CEO
“Simply put, the quality of their code is excellent. They integrated third-party software and ensured GDPR compliance.”
VIA IOM
Director
“What impressed us most was how well they understood our brand and translated it into clean, thoughtful designs.”
GD Farm Fresh
Director
“Their team was patient, courteous, responsive, and technically proficient throughout the entire project.”
Studio by Nandita Manwani
Partner
“Zethic Technologies generally delivers on time and in line with our requirements – deployed in 30+ countries.”
SABA Hospitality
Executive Director
“Zethic built the features specifically to match our internal workflow and business needs. Professional and on time.”
Coral Publishers
Executive
“Zethic Technologies is a true partner.”
Geordana
CEO
Frequently asked
Still unsure? Send us the question you actually need answered and a senior engineer will reply.
Book a demoYou define the restricted-hour window, whether a female employee may be first-picked or last-dropped alone within it, and when an escort is mandatory. The platform validates every roster against those rules, assigns an escort where required, blocks publishing while a violation stands, and logs each check for audit.
An SOS reaches the control room and your escalation list immediately with live location, trip, vehicle and driver detail, and the response and closure are recorded against the incident. Separately, every trip is monitored against its planned route, with deviation, unscheduled halts and speeding alerting in real time on thresholds you set per shift.
Yes. Shift, attendance and employee master data sync from HRMS platforms such as SAP SuccessFactors, Workday, Darwinbox or Keka, and employees sign in over SAML or OIDC. Transport vendors get a scoped partner portal limited to their own trips and drivers.
Every trip records its own distance, occupancy, vendor, vehicle class and waiting time as it runs. At month end each billed line is matched against the recorded trip, and mismatches or trips that never happened are flagged for review before payment.
Home addresses are treated as personal data: AES-256 encrypted at rest, TLS 1.3 in transit, and scoped by role so only the transport desk sees full addresses. Vendors and drivers see only the pickup point they need, and every access is logged with user, timestamp and reason.
Tell us your sites, shift patterns, headcount and current transport vendors. A senior engineer will walk you through rostering, safety enforcement and invoice reconciliation, and scope a single-site pilot.
Share your context
Sites, shift patterns, headcount, vendors, and the HRMS it would sync with.
See a live walkthrough
Roster generation, escort rule enforcement, the employee app and invoice reconciliation.
Get a pilot plan
Integration approach, safety policy configuration, timeline and pricing scoped to one site.
Tell us your sites, shift patterns, headcount and current transport vendors. A senior engineer will walk you through rostering, safety enforcement and invoice reconciliation, and scope a single-site pilot.
